In-System Release: Share Completed Evaluations Directly Within the Platform

One of the most consistent pieces of feedback we've heard from recruiting and talent teams is that the last mile of the review process, actually getting feedback into employees' hands, happens outside the tools they use for everything else. Flo is the fastest shipping company in the legal talent industry, and this release closes that gap: completed evaluations can now be released to reviewees directly within the platform, on a schedule or manually, with full admin control at every step.

The problem

After all the work of configuring a review cycle, collecting evaluations, and finalizing feedback, admins were left to figure out distribution on their own. That meant exporting documents, managing files, and communicating results through separate channels. Performance data ended up scattered, and employees had no single place to come back to and review their feedback over time.

We heard this described as a real operational burden, especially for firms running cycles with large reviewee populations. The work of the review didn't end when the evaluations were complete. It created a whole second project.

What we shipped

Admins can now release completed evaluations to reviewees directly inside the platform, with two options for how that happens.

Scheduled release is configured during the review cycle setup as a stage type. Admins set a release date, and the system handles distribution automatically at the right time. What reviewees see is governed by the Release Visibility settings configured in Step 4 of the setup process.

Manual release gives admins the ability to release evaluations for specific individuals at any time. From the Reviewees tab inside any review cycle, admins select one or more reviewees and choose "Release evaluations" from the Actions dropdown. A confirmation modal appears before anything becomes visible to the reviewee.

Once released, the Reviewee table updates to show a Release Status column with a clear Released or Not Released indicator for each person, so admins can track the state of the cycle at a glance. Admins can also recall a release at any time using the same Actions dropdown, which removes the evaluation from the reviewee's view and resets the status.

If an admin tries to change a scheduled release date after some evaluations have already gone out, a warning modal makes clear that the date change won't affect those already-released evaluations.

For employees, released evaluations appear under an Evaluations Received tab within their review cycle. If reviewer anonymity is enabled, evaluations display as coming from "Anonymous Reviewer" rather than showing the reviewer's name.

Why it matters

Performance data stays in one place. Employees have a consistent location to access their feedback, now and in future cycles. Admins don't have to manage a separate distribution process after a cycle closes. The review is complete when the evaluations are released, not when someone finishes assembling packets in a folder.

The ability to recall a release also matters. If something was released prematurely or in error, there's a clean path to correct it without a support request or a manual workaround.

This is a feature that changes the end-to-end shape of how a review cycle operates, and we know every firm runs these a little differently. If your release process has a wrinkle this doesn't account for, let us know what's slowing you down.

If you're a Flo client and want to dig in, or you're new to Flo and curious how it works, book a demo and we'll walk you through it.